Menu Close

Blog

Top 5 Excel Alternatives with Collaboration in 2021

Working with other individuals or groups (collaborating) is a necessary part of today's world. This is why it is important, when choosing spreadsheet software, that it supports collaboration. While Microsoft Excel Spreadsheet is widely used, it has definite limitations such as control of various versions of the same file and security issues. People are looking for alternatives.

The extensive data that we, at Doakio, have collected show that the spreadsheet tools listed in this article are the best Excel alternatives that provide real-time collaboration. This article is based on intensive research of more than 30 Excel alternatives. We’ve compared and contrasted all features and company attributes. The results are these top 5 plus three runners up.

Be sure to consider your own individual or business needs when looking for an Excel alternative with collaboration. It’s possible that you’ll come up with a different selection than what is listed here. The research was conducted in a way that makes it possible to layer on your own feature-specific importance weighting for each feature and attribute of these tools. Simply participate in our custom Excel alternatives survey to give your own rating for each feature.

We’ve also collected domain authority data which serves as a good indicator of overall popularity. If you think of any tools that we should have included in our comparison analysis let us know in the comments below.

We found 23 Excel alternatives with collaboration. We list the top five tools here, along with three runners up.

We are not incentivized in any way by any of these software companies, as of this writing. Many have benefited from our original research publication on Excel alternatives that is always kept up-to-date.

We now present to you our evidence-backed ordered listing of the top five Excel alternatives with collaboration:

  1. Apache OpenOffice Calc 4
  2. LibreOffice Calc 7
  3. OnlyOffice Spreadsheet
  4. Excel for the Web
  5. Zoho Sheet
  6. Runners up:

  7. Numbers for Mac
  8. Google Spreadsheet
  9. Smartsheet

Top Five Excel Alternatives with Collaboration


Apache OpenOffice Calc 4


Apache OpenOffice Calc 4

Apache OpenOffice Calc 4 Comparison Details

Free trial: Fully Free

Pricing: Free

Feature summary: Has the tools you need to analyze, and effectively present your data in reports or excellent graphics.

Age of Software/Company: 20.7 Years

Industry thought leadership blog: Click to visit blog.
Business Score: 15.6

Software Score: 104

Distinctive features:

  • Portability / No Install
  • Data Cleaning
  • Single Sign On

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Windows Compatible
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Mac OS Compatible
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Pivot Table (to Reorganise Data)
  • Linux Compatible
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • Email Function
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Open Source Code
  • Training
  • Single Sign On
  • Data Cleaning
  • Portability / No Install

  • Apache OpenOffice Calc 4 provides the important tools needed to quickly format cells and insert formulas. Some users report that the visual format could use updating but this tool is straightforward and flexible.




    LibreOffice Calc 7


    LibreOffice Calc 7

    LibreOffice Calc 7 Comparison Details

    Free trial: Fully Free

    Pricing: Free

    Feature summary: Increase your productivity with this free, efficient office suite. It provides a straightforward interface and many features.

    Age of Software/Company: 10.6 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15.48

    Software Score: 104

    Distinctive features:

    • Play and Insert videos
    • Portability / No Install
    • Sparklines / One-Cell Graphs
    • Data Cleaning
    • Single Sign On

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Windows Compatible
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Mac OS Compatible
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Pivot Table (to Reorganise Data)
  • Linux Compatible
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • Email Function
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Open Source Code
  • Training
  • Single Sign On
  • Data Cleaning
  • Sparklines / One-Cell Graphs
  • Portability / No Install
  • Play and Insert videos

  • LibreOffice Calc 7 allows saving the users work in convenient formats for multiple operating systems. Although there is a learning curve involved with LibreOffice Calc 7, users like that it provides the ability to run advanced scripts.




    OnlyOffice Spreadsheet


    OnlyOffice Spreadsheet

    OnlyOffice Spreadsheet Comparison Details

    Free trial: 30 Days

    Pricing: $149

    Feature summary: Edit and organize data. Get quick, accurate results.

    Age of Software/Company: 6.8 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15

    Software Score: 105

    Distinctive features:

    • Portability / No Install
    • Sparklines / One-Cell Graphs
    • Data Cleaning
    • Single Sign On

  • Alfresco
  • Confluence
  • HumHub
  • Liferay
  • Microsoft Sharepoint
  • Nextcloud
  • Nuxeo
  • OwnCloud
  • Plone

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Windows Compatible
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Mac OS Compatible
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Android Compatible
  • Pivot Table (to Reorganise Data)
  • Linux Compatible
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Email Function
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Open Source Code
  • Training
  • Single Sign On
  • Data Cleaning
  • Sparklines / One-Cell Graphs
  • Portability / No Install

  • OnlyOffice is very helpful and professional. It allows easy sharing of documents, is organized and users look forward to even more functionality in the future.




    Excel for the Web


    Excel for the Web

    Excel for the Web Comparison Details

    Free trial: 30 Days

    Pricing: $23.31 / Month

    Feature summary: Organize your data and save it automatically. Gain insights by creating visuals from numbers. Collaborate efficiently.

    Age of Software/Company: 7.2 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15.68

    Software Score: 94

    Distinctive features:

    • XLOOKUP Search Function
    • Data Cleaning
    • Single Sign On

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Android Compatible
  • Pivot Table (to Reorganise Data)
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Training
  • Single Sign On
  • Data Cleaning
  • XLOOKUP Search Function

  • Excel for the Web is Excel, but you use it in your browser. Users enjoy organizing and analyzing data and the ability to add comments right into the grid. This tool also frequently releases new features.




    Zoho Sheet


    Zoho Sheet

    Zoho Sheet Comparison Details

    Free trial: Fully Free

    Pricing: Free

    Feature summary: Teams will enjoy collaborating and managing data with this efficient spreadsheet.

    Age of Software/Company: 15.2 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15.64

    Software Score: 90

    Distinctive features:

    • Sparklines / One-Cell Graphs
    • Data Cleaning

  • ActiveCampaign
  • Asana
  • Azure DevOps
  • Basecamp 1, 2, 3
  • BigCommerce
  • Bitbucket
  • BombBomb.com
  • Box
  • Buffer
  • Calendly
  • Campaign Monitor
  • Capsule CRM
  • Chargebee
  • Chatwork
  • ClickSend
  • Constant Contact
  • ConvertKit
  • DataDog
  • Drift
  • Dropbox
  • Ecwid
  • Evenbrite
  • Formsite
  • Formstack
  • FreshBooks
  • Freshdesk
  • Freshsales
  • Front
  • Full Contact
  • G Suite
  • GetResponse
  • GitHub
  • Gmail
  • Google Calendar
  • Google Contacts
  • Google Drive
  • Google Sheet
  • Google Tasks
  • GoToWebinar
  • Gravity Forms
  • Harvest
  • HubSpot
  • Insightly
  • Jira
  • Jira Service Desk
  • JotForm
  • Klaviyo
  • LionDesk
  • LiveChat
  • Mailchimp
  • MailerLite
  • Meister Task
  • Microsoft Excel
  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Teams
  • Monday.com
  • Nexmo
  • Outreach
  • PagerDuty
  • PayPal
  • Pipedrive
  • Podio
  • Quickbooks Online
  • Salesforce
  • Sendinblue
  • ServiceNow
  • ShipStation
  • Shopify
  • Slack
  • Smartsheet
  • Square
  • Teamwork
  • Todoist
  • Toggl
  • Trello
  • TSheets
  • Twilio
  • Typeform
  • Webflow
  • WooCommerce
  • WordPress
  • WPForms
  • Wrike
  • Wufoo
  • Zendesk
  • Zendesk Sell
  • Zoho Books
  • Zoho CRM
  • Zoho Forms
  • Zoho Mail

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Android Compatible
  • Pivot Table (to Reorganise Data)
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Email Function
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Data Cleaning
  • Sparklines / One-Cell Graphs

  • Great user interface with complete version history, Zoho Sheet is a very good collaboration tool. While sometimes slow with loading, it provides instant updates and has everything you need on one platform.



    Top Excel Alternatives with Collaboration – Runners Up


    Numbers for Mac


    Numbers for Mac

    Numbers for Mac Comparison Details

    Free trial: Fully Free

    Pricing: Free

    Feature summary: Numbers will do the work, allowing you to productively visualize data.

    Age of Software/Company: 12.8 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15.88

    Software Score: 87

    Distinctive features:

    • Play and Insert videos
    • XLOOKUP Search Function

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Windows Compatible
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Password Protection / Document Restriction
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Mac OS Compatible
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Email Function
  • Custom Functions
  • Automatically Saves Version History
  • View Edit History
  • XLOOKUP Search Function
  • Play and Insert videos

  • Numbers comes with most Apple devices, including mobile devices. It gives the user freedom to organize data any way they choose and provides templates that are ready to use.




    Google Spreadsheet


    Google Spreadsheet

    Google Spreadsheet Comparison Details

    Free trial: Limited

    Pricing: $4.20 / Month

    Feature summary: Greatly aids in creating, and editing, wherever you are. Collaborate for free.

    Age of Software/Company: 10.0 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 13.92

    Software Score: 97

    Distinctive features:

    • XLOOKUP Search Function
    • Portability / No Install
    • Sparklines / One-Cell Graphs
    • Data Cleaning
    • Single Sign On

  • ActiveCampaign
  • Acuity Scheduling
  • Airtable
  • Amazon CloudWatch
  • Amazon S3
  • Amazon Seller Central
  • Amazon SES
  • Amazon SNS
  • Asana
  • Authorize.Net
  • AWeber
  • Azure DevOps
  • Basecamp 1, 2, 3
  • BigCommerce
  • Bill.com
  • Bitbucket
  • Box
  • Buffer
  • Calendly
  • Campaign Monitor
  • Capsule CRM
  • Chargebee
  • Chatwork
  • Clearbit
  • ClickFunnels
  • ClickSend
  • Clickup
  • Cognito Forms
  • Constant Contact
  • ConvertKit
  • DataDog
  • Discord
  • DocuSign
  • Drift
  • Drip
  • Dropbox
  • Dropbox Business
  • Ecwid
  • EngageBay
  • Etsy
  • Evenbrite
  • Facebook
  • Facebook Custom Audiences
  • Facebook Lead Ads
  • Facebook Messenger
  • Facebook Offline Conversions
  • Formstack
  • FreshBooks
  • Freshdesk
  • Freshsales
  • Front
  • Full Contact
  • G Suite
  • GetResponse
  • GitHub
  • Gmail
  • Google Calendar
  • Google Contacts
  • Google Docs
  • Google Drive
  • Google Forms
  • Google Lead Form
  • Google Meet
  • Google Tasks
  • GoToWebinar
  • Gravity Forms
  • Gumroad
  • HelloSign
  • Helpshift
  • HubSpot
  • Infusionsoft
  • Insightly
  • Instagram
  • Intercom
  • Jira
  • Jira Service Desk
  • JotForm
  • Kajabi
  • Klaviyo
  • LeadSquared
  • LinkedIn
  • LionDesk
  • LiveChat
  • LivePerson
  • Magento
  • Mailchimp
  • Mailchimp eCommerce
  • MailerLite
  • Mandril
  • ManyChat
  • Marketo
  • Meister Task
  • Microsoft Dynamics
  • Microsoft Excel
  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Sharepoint
  • Microsoft SQL
  • Microsoft Teams
  • Monday.com
  • MongoDB
  • MySQL
  • Netsuite
  • Nexmo
  • Notion
  • Okta
  • Oracle DB
  • Outreach
  • PagerDuty
  • PandaDoc
  • Pardot
  • PayPal
  • Pipedrive
  • Podio
  • PostgreSQL
  • Quick Base
  • Quickbooks Online
  • RSS Feed
  • Salesforce
  • Salesforce Service Cloud
  • SAP OData
  • Sendinblue
  • Sentiment Analysis
  • ServiceNow
  • ShipStation
  • Shopify
  • Slack
  • Smartsheet
  • Snowflake
  • Splunk
  • Square
  • Squarespace
  • Stripe
  • SurveyMonkey
  • Teachable
  • Teamwork
  • Thinkific
  • Todoist
  • Toggl
  • Trello
  • TSheets
  • Twilio
  • Typeform
  • Unbounce
  • WaveApps
  • Webflow
  • Webhooks
  • Weebly
  • Wix
  • WooCommerce
  • WordPress
  • WPForms
  • Wrike
  • Wufoo
  • Xero
  • Zendesk
  • Zendesk Sell
  • Zoho Books
  • Zoho CRM
  • Zoho Forms
  • Zoho Mail
  • Zoom

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Statistical Analysis
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Android Compatible
  • Pivot Table (to Reorganise Data)
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Email Function
  • Custom Functions
  • Macros or Scripts
  • Automatically Saves Version History
  • View Edit History
  • Open Source Code
  • Training
  • Single Sign On
  • Data Cleaning
  • Sparklines / One-Cell Graphs
  • Portability / No Install
  • XLOOKUP Search Function

  • Some users say that Google Spreadsheet is not as intuitive as Excel but it provides great collaboration options. Easy to learn and convenient, this spreadsheet offers a robust list of integrations.




    Smartsheet


    Smartsheet

    Smartsheet Comparison Details

    Free trial: 30 Days

    Pricing: $14.00 / Month

    Feature summary: Free but also offers a comprehensive paid plan that includes great Business Plan features.

    Age of Software/Company: 22.3 Years

    Industry thought leadership blog: Click to visit blog.
    Business Score: 15.6

    Software Score: 81

    Distinctive features:

    • Sparklines / One-Cell Graphs
    • Single Sign On

  • 123FormBuilder
  • ActiveCampaign
  • Airtable
  • Amazon CloudWatch
  • Amazon RedShift
  • Amazon S3
  • Amazon Seller Central
  • Amazon SES
  • Amazon SNS
  • Asana
  • AWeber
  • Azure DevOps
  • Basecamp 1, 2, 3
  • BigCommerce
  • BombBomb.com
  • Box
  • Buffer
  • Campaign Monitor
  • Capsule CRM
  • Chargebee
  • Chatwork
  • Cisco Webex Teams
  • Clearbit
  • Clearout
  • ClickFunnels
  • ClickSend
  • Clickup
  • Cognito Forms
  • Constant Contact
  • ConvertKit
  • DataDog
  • Discord
  • DocuSign
  • Drift
  • Drip
  • Dropbox
  • Ecwid
  • Egnyte
  • EngageBay
  • Evernote
  • Expensify
  • Facebook
  • Facebook Custom Audiences
  • Facebook Lead Ads
  • Facebook Messenger
  • Facebook Offline Conversions
  • Formsite
  • Formstack
  • FreshBooks
  • Freshdesk
  • Freshsales
  • Front
  • Full Contact
  • Fullcontact
  • G2
  • GetResponse
  • GitHub
  • Gmail
  • GoCanvas
  • Google Analytics
  • Google BigQuery
  • Google Calendar
  • Google Contacts
  • Google Docs
  • Google Drive
  • Google Forms
  • Google Meet
  • Google Sheet
  • Google Tasks
  • GoToWebinar
  • Gravity Forms
  • Gumroad
  • Handwrytten
  • Harvest
  • HelloSign
  • Hootsuite
  • HubSpot
  • Hunter
  • iAuditor
  • Infusionsoft
  • Insightly
  • Instagram
  • Intercom
  • Jira
  • Jira Service Desk
  • Jira Software Cloud
  • JotForm
  • Kajabi
  • Klaviyo
  • LeadSquared
  • LinkedIn
  • LionDesk
  • LiveChat
  • Magento
  • Mailchimp
  • MailerLite
  • Mailparser
  • Mandril
  • ManyChat
  • Marketo
  • Meister Task
  • Microsoft Dynamics
  • Microsoft Excel
  • Microsoft Exchange
  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Teams
  • Monday.com
  • MongoDB
  • MySQL
  • Nutshell
  • Okta
  • PagerDuty
  • PandaDoc
  • Pardot
  • PayPal
  • Pipedrive
  • Podio
  • PostgreSQL
  • Process Street
  • Quick Base
  • Quickbooks Online
  • Salesforce
  • Salesforce Service Cloud
  • SendFox
  • Sendinblue
  • ServiceNow
  • ShipStation
  • Shopify
  • Slack
  • Snov.io
  • SQL Server
  • Square
  • Squarespace
  • Stripe
  • SugarCRM
  • SurveyMonkey
  • Teachable
  • Teamwork
  • Thinkific
  • Todoist
  • Toggl
  • Trello
  • Twilio
  • Twitter
  • Typeform
  • Unbounce
  • WaveApps
  • Webflow
  • Webhooks
  • Wix
  • WooCommerce
  • Wootric
  • WordPress
  • WPForms
  • Wrike
  • Wufoo
  • Xero
  • Zapier
  • Zendesk
  • Zendesk Sell
  • ZeroBounce
  • Zipwhip
  • Zoho Books
  • Zoho CRM
  • Zoho Forms
  • Zoho Mail
  • Zoom

  • Create and Edit Charts
  • Create Formula / Employ Functions
  • Import / Export / Save as: Excel file
  • Refer Cell Values
  • Data Filtering / Sorting
  • Templates
  • Formatting / Styling Option
  • Print Optimization
  • Date / Calendar Function
  • Insert Image
  • Insert Notes / Comment
  • Cloud Services
  • Conditional Formatting
  • Publish to Web / HTML
  • Multi-Language Support
  • Export to PDF File
  • Android Compatible
  • Pivot Table (to Reorganise Data)
  • Browser Platform
  • Sharing
  • Create and Edit Forms
  • Remote and Data Application Programming Interfaces
  • Real-time Collaborative Edit
  • Data Security Standards Compliance
  • iOS Compatible
  • Email Function
  • Custom Functions
  • Automatically Saves Version History
  • View Edit History
  • Training
  • Single Sign On
  • Sparklines / One-Cell Graphs

  • Though there is a learning curve with Smartsheet, it delivers convenience by having the interface completely online so it's available anywhere.



    Leave a Reply

    Your email address will not be published. Required fields are marked *